How To Correctly Plan Your Team Building For 2019

Many team building activities can help fuel your business’ growth, despite the back-to-work-blues during the first month of the year ‒ January. When you’re planning your first (or tenth!) team building activity, organizing a team building event can be quite challenging. You feel like you never have enough time to plan everything accordingly.

So whether your team is relatively new, or you need to establish a workforce that works better together, crafting a well-designed team building event is the solution.

Read on to discover how you can plan an excellent team building event this 2019:

Create a Timeline for Your Team Building

An easy rule you can follow is to give yourself enough time to prepare. Ideally, planning experts give it at least for to six weeks to plan out an entire event that could fit at least 100 people. Set small goals and see if your team is moving towards the right path.

Also, know what you want to achieve. Are you enthusiastic about fixing strained relationships among team members? Or is the event a way to break the ice among new employees? Setting goals and defining a clear timeline can help you achieve them.

Outline Your Team Building Objectives

A crucial part of setting up a team building event is making preparations and deciding what activities to include that gives a takeaway to employees. That’s why it’s essential to ensure that you have a clearly defined objective so that the event is fun, practical and engaging enough.

The five W’s are a great way to help you set a clear goal in mind ‒ the who, what, when, where and why. When asking yourself these questions, you can try to be as specific as possible, answering it with as many details as you can.

Determine Your Participants (Attendees)

There are times where it’s quite challenging to put together a guest list. Deciding who will be attending the said team building event does take a lot of time and effort on your part.

So, when forming a list, ask yourself first these vital questions:

• Is it a mandatory event? Can anyone attend?
• What is the maximum number of people for the set venue and the budget?
• Will employees who are disabled attending? How about the workers that work remotely?

By answering these questions, you will have a good idea who will be the ones attending the event.

Work On Your Budget and Location

Set a budget that’s realistic. What are your expectations and how much money will be spent? Try to compare your previous team building expenses in the past, and try to align it with this year’s budget. Also, give room for all the unexpected costs.

 

Ideally, set a budget for the following:

Activity providers
Insurance
Food and drinks
Parking and transportation

Come up with a budget and decide with a specific location, and set a particular goal in mind. You can even reward employees by proposing an off-site location as you come up with various activities that are best fitting to the specific area you chose.

Finalize Your Details – Time, Location, Program

Finalize everything! Be specific about the time, location and program. Naturally, your employees will be more receptive to the event if it’s scheduled during their work hours, so it will not interfere with their personal time. Make sure that every minute detail is in place as well. Consider your company calendar and see if there are any other events lined up.

The best way to bring everybody in high spirits is to schedule a team building event before a project is already underway. Don’t forget to create an agenda or a program to keep your workers updated what will be happening, as well as the highlights during the event.

To Sum It Up

January will always be one chaotic month, especially in the world of business. To make sure your employees kick the year off with a flying start, devote your time to making everyone more happy and engaged through team building activities. After all, happy employees will always be productive employees, and this can translate both in work and the personal life as well.